------Original Message------
From: Colin K. Wilson
Sender: club_cafe@bivio.com
To: club_cafe@bivio.com
ReplyTo: The Club Cafe
Subject: club_cafe: RE: How long to keep club records
Sent: Mar 21, 2010 4:52 PM

Laurie Frederiksen wrote:
> Dear John,
>
>  
>
> Your point is well taken.
>
>  
>
> >Two months ago one of our partners deleted all of
> our emails on Bivio because she didn't want them.  She thought that
> it was her personal "inbox".  So make sure that all of your
> members >know not to delete anything
>
>  
>
> It’s always good to remind ourselves that just because
> something is obvious to us doesn’t mean it looks the same to everyone
> else.
>
>  
>
> This brings to my mind two  things that come up in support
> every now and then that may not apply to your situation but I will mention in
> case other people are interested.
>
>  
>
> First,  a member with regular “Member”
> privileges,  does not have the ability to delete emails.  Unless
> someone needs to do something other than view club information, you might want
> to
>
> keep their privileges set to Member.   A “Member”
> can add and delete files in the files area but that is probably more obviously
> something that belongs to the entire club.
>
>  
>
> Second,  you can send emails to your club address from any
> email program.  You do not have to send them from within bivio.  You
> can send them directly from Outlook or gmail or AOL or whatever you usually use
> to compose emails.   You just need to send them from the address that
> you have registered with bivio.  If you address them to yourclubID@bivio.com they will go to all
> the members of your club who have online access.    If you send
> your emails this way,  you will all have copies within your personal email
> programs as well as on bivio in case anything gets inadvertently deleted in the
> future.
>
>  
>
> I hope this wasn’t too traumatic of a learning experience
> for your club.  Thank you for mentioning it.  I’m sure some of
> us will now make a point of discussing the topic with our own clubs.
>
>  
>
>  Laurie Frederiksen
Laurie--my response to John "did the deleter's action affect
only her files or the entire club?" was to bring up the
subject of "privileges" as you did. If it affected the
entire club, then the person should be listed as a "member
Only the "administrator" should have the ability to
edit/modify club records. This raises another question
based on your comment that a "member" can add or delete
files. Does this comment apply only to the "members" files?

 
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