I post payments manually on the bivio club site to send in
with my deposit. Then when Ameritrade automaticly transfer
the deposit I delete the second posting. Is this goig to
create problems? And if so what do the rest of you do?

Sally Joe

Shouldn't cause a problem at all to post member payments when you make up
your deposit, as long as you delete the account synch entry later which you
have been doing. To me, it is easier to do it at the time of deposit than
go back to your records after account synch shows up. Gene

Sally Joe Kimbel writes:
> I post payments manually on the bivio club site to send in
> with my deposit. Then when Ameritrade automaticly transfer
> the deposit I delete the second posting. Is this goig to
> create problems? And if so what do the rest of you do?

While Ira and Gene have given great responses, we highly recommend you
read The One Minute Treasurer(tm) guide:

http://www.bivio.com/club_cafe/files/TheOneMinuteTreasurer.pdf

bivio's goal is keeping clubs together by eliminating the vast
majority of "busy work" that most treasurers have been trained to do.

For example, there's no point in writing down the check amounts with
each person's name next to them, if you use our Penny Payment
recommendation. Just bundle up all the checks, and send them directly
to your broker along with a deposit slip. AccountSync(tm) will take
care of the rest. In the very rare event a check gets lost, somebody
will notice. This is the great advantage of having all your data
online accessible to your club members. The more eyes, the easier the
job is for the treasurer.

Now some people (no names, Gene ;-) will disagree with this approach.
These people recommend constant vigilance on the part of the
treasurer. To me, constant vigilance is a important when one of your
young children is crossing the street, not when your bank balance is
off. The IRS is not going to come in with brandished guns and
handcuff the treasurer. Believe it or not, there's only been one
criminal case bivio has been involved in, and that guy was a crook.

The point I'm trying to make is that the more you relax about being
treasurer, the easier the job will be. Once you let go of some
"trained in" assumptions about how investment clubs are supposed to
work, you'll be able to simplify your books dramatically, and you'll
have a lot more time for better investing.

Keep your eye on the ball, aka. your annualized internal rate of
return (AIRR), and everything else will take care of itself.

Cheers,
Rob